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Executives/Responsibilities

From Filipino Student Council of NSW

< Executives

Everyone

  • This page will explain the tasks of each executive in relation to the yearly goal that has been established. Note that these are only guidelines. We need all the help and expertise we can get, so if you want to help the other director, please do! We are far from perfect beings; expect conflict and disappointment. Nevertheless, I hope we can persevere and set aside differences for the ultimate goal of doing good for the Filo student community in NSW. For a more formal description of your role, please read the [1].
  • Communication guidelines: please respond to FB messages within two days (# day recommended). We are all students so it's alright to say NO, but please communicate that. Not responding hampers the unity of the group, wastes the time of person chasing after you, and is disrespectful.

Internals

VICE CHAIRPERSON FOR INTERNAL AFFAIRS (VCIA)

  1. Assist the chairperson in communicating with the following directors:
    1. Director for Communication (DC)
    2. Director for Recruitment and Membership Development (DRMD)
    3. Director for Finance and Resource Mobilisation (DFRM)
    4. Director for Public Relations and Marketing (DPRM)
  2. Lead the Filo party (Filo Got Talent NSW) initiative.

DIRECTOR FOR COMMUNICATIONS (DC)

  1. Undertake all other secretarial functions necessary for the operations of the COUNCIL.
    1. Includes communicating with the NewFil Board.
    2. Managing the newfil email account.
  2. Arrange (online and offline) and take minutes of meetings at the [[meeting page>>doc:Meeting.WebHome]].
  3. Manage the COUNCIL’s official email account and e-newsletter and co-manage the social media platforms.

DIRECTOR FOR RECRUITMENT AND MEMBERSHIP DEVELOPMENT (DRMD)

  1. Manage and keep up-to-date the organisation’s official members database (link?).
  2. Help with exec recruitment (includes encouraging current members to pursue leadership positions) and their onboarding. See the page of the [[onboarding process>>doc:Executives.Election.WebHome]].
  3. Lead strategy to reach out all Filipino students in New South Wales together with the AMBASSADORS and the Vice Chairperson for External Affairs in order to assist them in the formation of their own Filipino student organisations.
    1. Includes transcribing the a Filosoc 101 to the Newfil website.

DIRECTOR FOR FINANCE AND RESOURCE MOBILISATION (DFRM)

  1. Handle and keep a record of all COUNCIL finances;
  2. Present a financial report at the year-ender GM and at other COUNCIL meetings as requested by the EXEC or as required by the Chairperson.
  3. Assist project leads in creating a budget plan and proposal;

DIRECTOR FOR PUBLIC RELATIONS AND MARKETING (DPRM)

  1. Manage NewFil's social media (includes establishing social media guidelines if the society grew big enough).
    1. DPRM will primarily manage the social media account.
    2. Encourage cross publication with existing FiloSoc members and other partner institutions.
  2. Primarily help publicize NewFil events: Palarong Pinoy and Filo Got Talent NSW.
    1. Sponsorship document.
    2. Pre and post event documentation if possible.

DIRECTOR FOR IT (DIT)

  1. Manage the Newfil website and provide support for director or contributor inquiries.

Externals

VICE CHAIRPERSON FOR EXTERNAL AFFAIRS (VCEA)

  1. Assist the chairperson in communicating with the following directors:
    1. Director for Integration and General Welfare (DIGW)
    2. Director for Learning and Development (DLD)
    3. Director for Cultural Promotion (DCP)
  2. Represent the organisation, as may be delegated by the Chairperson, in external representation opportunities and partnership building efforts;
  3. Help foster growth of new Filipino societies through a special committee composed of the Board Members and the Director for Recruitment and Membership Development.
  4. Overall lead the content creation for NewFil knowledge sharing website.

DIRECTOR FOR CULTURAL PROMOTION (DCP)

  1. Lead content creation for the Cultural Promotion of the NewFil knowledge sharing website.
    1. Share different kinds of events that FiloSocs can do. See General Welfare/Activities.
    2. Why the Filo culture is worth fighting for? or What is so good about the Filo culture?
  2. Lead the discussion on the design and creation of programs that promote the Filipino culture, tradition and identity. Includes how to ensure domestic students are fully integrated into the larger Filipino student community.
    1. Give insights on how we can shape our two events (Palarong Pinoy and Filo Got Talent NSW) to deliver this goal.

DIRECTOR FOR LEARNING AND DEVELOPMENT (DLD)

  1. Lead content creation for the Learning and Development of the NewFil knowledge sharing website.
    1. Why lead Filipino societies?
      1. How it benefits me?
      2. How it benefits the community?
    2. How to integrate the things Int'l students learned in Australia back to the Philippines?
    3. How to maximize one's learning as a student?
    4. Why is cultivating the Filipino identity important in the present time of globalisation?
    5. Document existing FiloSoc best practices and policies (more along the lines of, how to be a better leader?)
  2. Be on the lookout for learning and development opportunities made available, sponsored or hosted by different organisations and institutions across New South Wales and communicate these to the members of the organisation.
  3. [Extra Challenge] Organise educational tours, seminars and forums

DIRECTOR FOR INTEGRATION AND GENERAL WELFARE (DIGW)

  1. Lead content creation for the General Welfare of the NewFil knowledge sharing website.
    1. Assist newly-arrived overseas Filipino students in adjusting to a new environment;
    2. Provide programs or guidance related to housing and accommodation, consumer rights, employment, transportation, and other concerns that are relevant to students adjusting to a new life in Australia;
    3. Create and maintain an orientation deck that details out recommendations and insights on housing and accommodation, consumer rights, employment, transportation, and other concerns that are relevant to students adjusting to a new life in Australia;
  2. [Extra Challenge] Meet and greet/send-off newly-arrived/returning overseas Filipino students.
  3. [Extra Challenge] Provide continuing mentorship for issues on general welfare of the members.